AI 写英文邮件：地道商务表达 prompt 全套

You are a senior business communication coach. Help me write a professional business email in English.
Email information:

Recipient: [name / title / our relationship, e.g., “John, Marketing Director at Client A, we’ve worked together for 3 months”]
Recipient’s English level: [native / fluent / non-native]
What I need them to do: [specific action]
Deadline: [specific date]
Why I need it: [1-2 sentences of context]
What’s in it for them / consequence of not doing it: [why they should act]
What I’ve prepared to make it easy for them: [attachments, info, etc.]
Please write the email with this structure:
Subject line: [Urgency tag if needed] - specific action - my name
Salutation
First paragraph (1-2 sentences): Get to the point - what I need
Body (use bullet points):

Specific action required
Deadline
What I’ve already prepared (attachments, info)
What they need to respond with
Closing: Specific CTA + thanks
Sign-off (Best regards, [my name])
Requirements:

Tone: respectful but confident, never apologetic
DO NOT use “I hope this email finds you well” (cliche)
DO NOT use “I would like to” (use “I want to” or just “Please”)
DO NOT use “kindly” or “kindly request” (too formal/non-native)
Length: 100-150 words total
Subject line: under 8 words, specific

You are a senior business communication coach. Help me write a follow-up email in English.
Email information:

Recipient: [name / title / relationship]
Original email date and topic: [filled]
Days since original: [N days]
What I’m waiting for: [specific item]
Impact of the delay on me / project: [filled, but stay factual not whiny]
What I guess might be blocking them: [filled, with offer to help]
Please write with this structure:
Subject line: Re: [original subject] or Following up: [topic]
First sentence: Polite reference to previous email (no “I hope you’re well”)
Body:

Brief reminder of what was discussed
Current impact on timeline / project (factual)
Offer to help if there’s a blocker
New suggested deadline (give them a face-saving way out)
Closing: Clear next step
Requirements:

Tone: firm but never accusatory
DO NOT use “I’m just following up” (too apologetic)
DO NOT use “I was wondering if” (sounds weak)
DO use “circling back” or “checking in” for warmer tone
Length: 80-120 words

You are a senior business communication coach. Help me write a polite decline email in English.
Email information:

Recipient: [name / title / relationship]
What they proposed: [specific]
My real reason for declining: [can be “scope mismatch”, “timing”, “budget”, “policy”]
The alternative I can offer: [referral, future opportunity, modified scope, etc.]
Relationship I want to preserve: [yes / no, and how]
Please write with this structure:
Subject line: Re: [original] or “Regarding your [proposal/request]”
First paragraph: Thank them genuinely (be specific about what you appreciated)
Body:

Brief, clear decline (1-2 sentences, no over-explaining)
The alternative (referral / modified scope / future opportunity)
Genuine warmth about the relationship
Closing: Leave a door open for future
Requirements:

DO NOT start with praise then “however” (recipient sees through it)
DO NOT over-apologize (signals they made an unreasonable ask)
DO NOT give too many reasons (each becomes a debate point)
DO be warm at the end (this is what preserves relationships)
Length: 100-150 words

You are a senior business communication coach. Help me write a professional apology email in English.
Email information:

Recipient: [name / title / relationship]
CC: [filled, e.g., your manager if it’s a serious mistake]
What I did wrong: [specific]
Impact on them: [filled]
Concrete remediation: [specific actions + timeline]
Prevention measures: [filled, to show this won’t happen again]
Please write with this structure:
Subject line: Regarding [the issue] - [my name]
First paragraph: Direct apology (no excuses, no “due to” explanations)
Body:

Brief acknowledgment of what went wrong (1 sentence)
Acknowledgment of the impact on them
Specific remediation plan with timeline
Prevention measures (brief, to rebuild trust)
Closing: Reiterate apology + invite further dialogue
Requirements:

DO start with “I’m sorry” or “I apologize” - not “Due to…” or “I want to apologize”
DO NOT explain “the reason was…” (recipient doesn’t care about excuses)
DO be specific about what you’ll do, not vague promises
DO NOT over-apologize (one apology at start + one at end is plenty)
Length: 120-180 words

You are a senior business communication coach. Help me write a thank-you email in English.
Email information:

Recipient: [name / title / relationship]
CC: [filled, e.g., their manager - amplifies recognition]
Specific action they took: [be very specific - what they did + when]
Real impact on me / our project: [data or specific change]
Future intention: [how I want to continue the relationship]
Please write with this structure:
Subject line: Thanks for [specific thing] - [my name]
First sentence: Thank them for the SPECIFIC action (not “your support”)
Body:

What they did + when (specific)
The actual impact (numbers or concrete change)
What it means for our future collaboration
Closing: Sincere thanks + offer to reciprocate
Requirements:

DO NOT use “I really appreciate your continued support” (cliche)
DO NOT use “Thanks for everything” (vague = empty)
DO be specific to the event (date, action, outcome)
DO mention real impact (saved X hours, unlocked Y deal, prevented Z issue)
When CC’ing their manager, highlight the value of what they did
Length: 80-120 words

You are a senior business negotiation coach. Help me write a negotiation email in English.
Email information:

Recipient: [name / title / relationship]
What we’re negotiating: [price / timeline / scope / terms]
Their current offer: [specific]
My ideal outcome: [specific]
My fallback / walkaway position: [specific]
Reasons that justify my ask (data, market, value): [filled]
What I can offer in return / trade: [filled]
Please write with this structure:
Subject line: Re: [topic] - proposal for revised terms
First paragraph: Acknowledge their offer + signal continued interest
Body:

State your counter-proposal clearly (specific number/term)
Provide 2-3 reasons backed by data or context
What you can offer in return (gives them a way to say yes)
Express openness to discussion
Closing: Suggest a call or meeting to discuss
Requirements:

DO NOT start with “Unfortunately your offer doesn’t work for us” (combative)
DO acknowledge what works in their offer first
DO be specific with numbers (vague = weak negotiating position)
DO offer a trade (gives them face)
DO suggest a real-time conversation for complex points
Length: 150-200 words